While there are many ways that artificial intelligence is changing the way we complete our work, one of the most impactful may just be the email AI assistant.
In this article, you can learn more about how this valuable tool works and how you can incorporate it into your workday.
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What is an Email AI Assistant?
An email assistant is an AI-powered tool that’s designed to manage and optimize email-related tasks. This tool utilizes machine learning and natural language processing to read, understand, and even respond to emails. You can think of one as being your own digital secretary, specifically designed to handle email communication with efficiency.
Benefits of an Email AI Assistant
There are many benefits to using an AI email writer at the office. Let’s explore a few below:
Offers consistent results
Because AI doesn’t get frustrated or tired, you can count on it to deliver consistent, relevant responses, no matter how many times it answers the same type of query. You can also configure your email generator to stay on brand when it comes to overall tone or wording.
Tailors to your needs
No matter the diversity of your inbox, an AI writing assistant can produce custom, tailored responses, no matter the situation or topic. From invites to proposals, an email generator finds the perfect words to deliver your message.
Reduces errors
While it may be easy for human eyes to overlook an important email or meeting invite, a machine is much more meticulous. No matter how busy your inbox gets, an AI email assistant will stay on top of it so that you don’t miss a thing.
Saves Time
The most obvious and compelling benefit of using AI for email communication is the time you’ll save. Instead of sorting through messages and sending the same replies over and over, you can dedicate your time and energy to more important tasks.
Use Case Examples
It’s easy to talk about all the things that GPT technology can do when it comes to email generation, but to really understand how an AI assistant can help you, let’s review a few real-life use cases.
Crafting a reply to a lunch invite – Instead of pondering over the right words or checking your calendar manually, the AI can swiftly draft a response. For instance, upon receiving a lunch invite for next Wednesday, the assistant might reply: “Thank you for the invite! I’ve checked my schedule, and next Wednesday works perfectly. Let’s pick a time and venue.”
Answering an email about an upcoming meeting’s agenda: If a colleague inquires about the agenda for an upcoming meeting, the assistant can draft a concise response by pulling data from linked calendar events or prior email threads. For example, a response might be: “The agenda for our Thursday meeting includes discussing last quarter’s sales figures and brainstorming marketing strategies for our new campaign.”
Writing a thank-you message after birthday wishes: An AI assistant can help maintain personal connections without taking up too much of your time. If your inbox gets flooded with birthday wishes, the AI can craft heartfelt thank-you notes tailored to each sender. For example: “Thank you so much for your warm wishes. It truly made my day special. Looking forward to catching up soon!”
Asking the boss for a much-needed vacation: Talking to a boss can be stressful, even for routine things like asking for vacation time. An AI assistant doesn’t get nervous and is never intimidated, so it can quickly craft a request for you, asking for days off, discussing how you’ll complete your work beforehand, and who will take care of things while you’re away.
Writing a proposal to land a new contract: You always want client communication to be perfect, especially when you’re trying to earn new business. With a writing assistant, all you need to do is provide some key information about the client’s needs and your products or services, and AI will take over.